City of Randolph
Special Council Meeting
June 2, 2023
The special Randolph City Council meeting was called to order at 6:00 p.m. by Mayor Marie Jacob.
Roll Call
Present were Mayor Marie Jacob, Council Member Todd Carlock, and Clerk Mary Haro.
Also present was Matt Blazer of Bolton & Menk.
Approval of Agenda
Motion to approve the agenda was made by Jacob, seconded by Carlock. All voting in favor, none opposed, motion passed 3:0.
New Business
Oath of Office
Tony Price was sworn in as the new city council member.
Bids for Sewer Project
Matt discussed the bids that were received. We received 8 bids with the lowest bid from Northland Grading & Excavating.
The PFA is administering the funds and Bolton & Menk are working on finalizing three items in order to encumber the funds - (i) permits and licenses, (ii) funds to operate the system and (iii) ownership of the land. Dakota County will be paying us 80% of their portion of the construction costs up front.
We received a schedule of the construction staging map with an anticipated start date of approximately June 19th. They are planning on having an open house which may be before our city council meeting but need to work with Dakota County on their availability. They will send out a newsletter regarding the date and they will do monthly newsletters and weekly emails once the project starts.
They will also be in contact with the Fire Department as this project progresses to keep them updated.
We had discussed the individual services to properties. We had discussed that the property owner was going to own from the home to main. As part of the project they are installing from the main to the right of way; however, the PFA does not allow for that portion to be paid from the public funds since an individual will own that. We can change the ordinance to meet the needs of the PFA or install those individual services with city money at approximately $300,000. We will discuss this at a future meeting.
A motion to approve Resolution 23-08 Awarding the Bid for Sanitary Sewer Improvements Project to Northland Grading & Excavating in the amount of $14,425,409.45 was made by Carlock, seconded by Jacob. All voting in favor, none opposed, motion passed 4:0.
Adjournment
Motion to adjourn the special meeting made by Jacob, seconded by Carlock, the meeting was adjourned at 7:36 p.m. All voting in favor, none opposed, motion passed 4:0.
Respectfully submitted,
Mary Haro
